DCAA sent the following list out recently in preparation for a 2008 incurred cost submission audit. It is one of the most comprehensive I have seen in years.
A couple of sections are not clear to me (“listing of voluntary deletions” seems, at best, a little broad) (“Information on applicable FY under audit for the Internal Audits/Management Reviews”). Overall it seems fairly comprehensive and underscores the continued involvement of the contractor’s policies and procedures during an incurred cost audit (15 and especially 24). I also note they refer to the executive compensation worksheet by the old name Schedule T which they dropped over two years ago and that two of the items are specific references to Deltek (7 and 8).
Finally, notice the ten days, not business days, for a response.
| INCURRED COST
REQUEST FOR INFORMATION (As Applicable) |
||
| Item No. | Info Requested on 07/18/2014: Provide applicable data by 07/28/2014
Electronic submission of data is preferred |
N/A* |
| 1 | Prime Contract/All Modifications for applicable FY (Specify Contract (s))
*Also provide listing of All Contracts with Penalty Clause FAR |
|
| 2 | Subcontract Agreements (Basic Contract and All Modifications for applicable FY)
Include Subcontract Policies/Procedures applicable to the FY under audit *Include listing for any subcontracts which over 70% of the total contract costs |
|
| 3 | General Ledger for applicable FY (if too voluminous, please indicate) | |
| 4 | Trial Balance for applicable FY (if too voluminous, please indicate) | |
| 5 | Closing and Adjusting Journal Entries for applicable FY by direct cost elements | |
| 6 | Listing of Voluntary Deletions | |
| 7 | Statement of Indirect Expenses for applicable FY | |
| 8 | Project Status Report for applicable FY (Specify contract(s)) | |
| 9 | Applicable FY IRS Form 941s | |
| 10 | Proof of IRS Tax Payments for applicable FY | |
| 11 | Direct Material Transaction Listing For applicable FY | |
| 12 | Other Direct Costs Transaction Listing for applicable FY | |
| 13 | Executive Compensation Schedule for applicable FY (Sch T) | |
| 14 | Last vouchers (by contract/subcontract) submitted for applicable FY | |
| 15 | Scanning Policies and Procedures for applicable FY | |
| 16 | Board of Directors’ minutes and Audit Committee minutes for applicable FY | |
| 17 | Organization charts for Incurred Cost FY under audit | |
| 18 | Copies of Financial Statements and External auditor’s internal control letter | |
| 19 | Actuarial Report for Defined Benefit Pension Plan | |
| 20 | Approved Health Insurance Plan | |
| 21 | Information on DCMA/NASA Contractor Purchasing System Review during the FY under audit | |
| 22 | Information on applicable FY under audit for the Internal Audits/Management Reviews | |
| 23 | Schedule of facilities not occupied during the FY under audit | |
| 24 | Accounting Policies/Procedures and Chart of Accounts for applicable FY under audit | |
| 25 | Vendor Listing for applicable FY | |
| 26 | Budgetary Data at the account level for applicable FY | |
*Explanation for N/A by Item No.: